It’s late. You’ve just knocked off after a massive day.

You sit down to send invoices, check job details, and fire off a few emails. Then—bang! Your computer crashes.

🔴 Your laptop won’t turn on—where are your invoices stored?

🔴 Your phone dies—how do you access your accounts if your Multi-Factor Authentication (MFA) was tied to that device?

🔴 Your hard drive fails—what happens to your quotes, receipts, and supplier emails?

 

Now, you’re stuck, stressed, and chasing missing information instead of getting paid.

The team at Knowards has your back when it comes to bookkeeping, invoicing, and keeping your finances in check.

But has your IT got your back when you need to send those invoices, receipts, and payments?

If your business runs on your phone, laptop, and cloud accounts, what’s your plan if something fails?

Backups Aren’t Just for Big Companies—Every Tradie Needs One

Many tradies don’t think about backups until they need one—by then, it’s too late.

🚨 50% of small businesses that lose data never recover it.

🚨 One dodgy click, faulty hard drive, or lost phone can wipe years of work.

🚨 Cloud storage and automatic backups mean you never have to worry about it.

Think about it: You wouldn’t leave your tools out in the rain—so why leave your business data unprotected?

Your Simple Backup Plan – What Every Tradie Needs to Do

🔹 Do you have a backup plan that works?

🔹 Can you still get into your accounts if you lose your phone?

🔹 Can you access your files from anywhere, anytime?

Here’s what you need to put in place before disaster strikes.

1. Cloud Backups – Access Everything from Anywhere

✅ Use OneDrive, Google Drive, or Dropbox to back up everything—not just some files.

✅ If your computer or phone dies, you can log in from any device and keep working.

✅ Ensure your backups are automated so you never have to worry about missing files.

2. Back Up Your Phone & Make Sure You Can Recover MFA Codes

✅ Losing your phone shouldn’t mean losing access to your business.

✅ Enable automatic backups on iPhone (iCloud) or Android (Google Backup) so your contacts, photos, and app data are safe.

✅ Multi-Factor Authentication (MFA) protection tip:

• If your MFA is linked only to your phone, you could be locked out of your own accounts.

• Use an authentication app like Microsoft Authenticator or Google Authenticator—but also make sure you have a backup method (like a secondary phone number or printed backup codes).

• If your MFA is tied to your phone only and you lose it, getting into your accounts can be a nightmare.

3. Use a Job Management & Accounting System

✅ If your laptop dies, can you still invoice clients?

✅ Use Xero, MYOB, or ServiceM8 so your invoicing and job records are accessible from any device.

✅ If your computer or phone is lost or broken, you can log in from another device and still access everything.

4. Back Up Everything—Not Just “Important” Files

✅ A proper backup plan means nothing gets left behind.

✅ Automatically sync invoices, job files, client info, emails, and even settings.

✅ Full cloud backups mean that even if your computer is destroyed, you can restore everything instantly.

5. Secure Your Emails & Accounts with Multi-Factor Authentication (MFA)

✅ If someone hacks your email, they can send fake invoices to your clients.

✅ MFA stops scammers even if they steal your password.

✅ Set up a backup MFA method (like a secondary device or email recovery option).

A Simple Backup Plan = No Stress When Things Go Wrong

Let’s be real—technology isn’t perfect.

💻 Computers crash.

📱 Phones get lost or smashed.

⚡ Power failures and cyberattacks happen.

But with a proper backup plan, your business doesn’t stop just because your tech does.

The team at Knowards makes sure your books are sorted—but you need reliable IT to get those invoices and receipts sent in the first place.

Want a Backup Plan That Actually Works for Your Business?

If you’re not sure whether your IT setup is actually protecting you, it’s time to put a real backup plan in place.

🔹 Need help setting up backups, MFA, and secure access? Red IT Solutions helps tradies lock down their IT so they don’t lose work, money, or time.

💡 Get in touch today to sort out a backup plan that works for you.

 

Next Month: The Silent Killer of Cash Flow – How to Get Paid Faster

Next month, we’ll cover how smarter invoicing, cloud systems, and automation can help tradies avoid cash flow nightmares.

Until then, back up your data now—because when your IT fails, you don’t want to be the tradie who loses everything.